Memorandum

Date     June 20, 2013

To          Boston Region Metropolitan Planning Organization

From    Paul Regan, Chairman

               Administration and Finance Committee

Re          Recommendation to approve the SFY2014 CTPS Operating Budget

1         Introduction

The Administration and Finance Committee met on June 6, 2013, to discuss the SFY2014 CTPS Draft Operating Budget.

Karl Quackenbush, Executive Director, presented the following materials to the Committee:

      a. CTPS Funding by Source

      b. SFY2014 CTPS Draft Operating Budget

      c. Memorandum - Draft Operating Budget by line-item

      d. Proposed Five-Year Plan (FY2014-2018) for Computer Resources Development

2         DISCUSSION

The SFY2014 CTPS Draft Operating Budget totals $5,795,930, and supports 58 professional positions, 1 intern, 4 temporary full-time staff assigned to special projects, and approximately 15 part-time temporary staff, assigned to data collection efforts, depending upon need.  This budget represents a decrease of $131,470 from the approved SFY2013 level of $5,927,400.  SFY2013 is projected to end the year at $5,458,750, due to vacancies and lower expenditures on various indirect line-items.

A thorough presentation of the operating budget and computer plan was provided to the Administration and Finance Committee by Executive Director Quackenbush and Deputy Executive Director Robin Mannion. 

3         RECOMMENDATION

Having conducted a satisfactory review of the SFY2014 CTPS Draft Operating Budget, the Administration and Finance Committee unanimously recommends approval of said budget to the Boston Region Metropolitan Planning Organization.

 

 

 

CTPS Funding by Source - SFY2014 Operating Budget
(July 1, 2013 - June 30, 2014)
Client ContractNumber Description Contract Budget Contract Direct Costs Contract Salary and Overhead Contract Start Date Contract End Date SFY14 Salary & Overhead SFY14 Direct Costs SFY14 Total
MPO 596 FY2014 3C - PL $2,621,900 $37,500 $2,584,400 Oct-12 Sep-13 $646,100 $28,000 $674,100
MPO 684 FY2014 3C - Section 5303 $1,248,565 $32,000 $1,216,565 Oct-12 Sep-13 $306,520 $25,300 $331,820
MPO 5XX FY2014 3C - PL $2,888,473 $57,500 $2,830,973 Oct-13 Sep-14 $2,123,230 $27,500 $2,150,730
MPO 6XX FY2014 3C - Section 5303 $1,248,565 $32,000 $1,216,565 Oct-13 Sep-14 $919,550 $7,000 $926,550
MPO Subtotal: $3,995,400 $87,800 $4,083,200
MassDOT 685 FY2013 MassDOT/MBTA Section 5303 $256,120 $6,000 $250,120 Oct-12 Sep-13 $65,000 $4,200 $69,200
MassDOT 6XX FY2014 MassDOT/MBTA Section 5303 $256,120 $6,000 $250,120 Oct-13 Sep-14 $187,590 $2,500 $190,090
MassDOT 591 SPR Projects $498,000 $43,000 $455,000 Apr-13 Mar-14 $341,250 $42,000 $383,250
MassDOT 5xx SPR Projects $462,000 $7,000 $455,000 Apr-14 Mar-15 $113,750 $1,000 $114,750
MassDOT 706 MassDOT Title VI $247,730 $2,000 $245,730 Apr-11 Dec-13 $46,000 $0 $46,000
MassDOT xxx MassDOT Title VI $50,000 $0 $50,000 Dec-13 Dec-14 $50,000 $0 $50,000
MassDOT 705 South Coast Rail  $40,000 $0 $40,000 Mar-10 Jun-13 $5,000 $0 $5,000
MassDOT 707 Green Line SIP Mitigation $80,000 $0 $80,000 Aug-11 Dec-13 $3,700 $0 $3,700
MassDOT/FRA 711 South Station Expansion $350,000 $0 $350,000 Jul-12 Jun-15 $111,500 $0 $111,500
MassDOT 712 Route 79 Transportation Study - Eval Alter. $60,000 $0 $60,000 Nov-12 Dec-13 $20,000 $0 $20,000
MassDOT 713 I-93/I-95 Woburn $157,000 $1,800 $155,200 Apr-13 May-14 $85,000 $0 $85,000
MassDOT 716 Roadway Inventory Support $259,750 $0 $259,750 Sep-12 Jun-14 $130,000 $0 $130,000
MassDOT Subtotal: $1,158,790 $49,700 $1,208,490
MBTA 396 Rider Oversight Committee Support $24,500 $0 $24,500 Apr-13 Mar-17 $6,125 $0 $6,125
MBTA xxx FY2014 NTD - Purchased & Direct Service $121,492 $750 $120,742 Jul-13 Dec-14 $114,750 $750 $115,500
MBTA 389 FY2013 NTD - Purchased Services $21,578 $750 $20,828 Jul-12 Dec-13 $1,250 $0 $1,250
MBTA 387 FY2013 NTD - Directly Operated Services $95,900 $730 $95,170 Jul-12 Dec-13 $2,000 $0 $2,000
MBTA 397 Bus Data Collection VIII $450,000 $510 $449,490 Apr-13 Mar-16 $149,830 $170 $150,000
MBTA xxx MBTA 2013/2014 Title VI $135,270 $500 $135,770 Apr-13 Apr-14 $120,865 $500 $121,365
MBTA 392 Green Line New Starts Analysis $191,747 $0 $191,747 Dec-12 Dec-13 $80,000 $0 $80,000
MBTA Subtotal: $474,820 $1,420 $476,240
Massport 380 Massport Technical Assistance $150,000 $0 $150,000 Aug-11 Jun-14 $23,000 $0 $23,000
MAPC/Newton xxx Needham Corridor Study $10,000 $0 $10,000 Jun-13 Dec-13 $5,000 $0 $5,000
Other Subtotal: $28,000 $0 $28,000
TOTAL $5,657,010 $138,920 $5,795,930

 

 

CTPS - FY14 DRAFT Operating Budget
July 1, 2013 - June 30, 2014
Item Requested FY2013 Budget Projected FY2013 Requested FY2014 Budget Acct No.
Annual Direct Salaries $2,982,800 $2,798,230 $2,865,400 n/a
Other Direct Expenses $63,700 $28,500 $138,920 n/a
General Office Equipment $0 $0 $0 540502
Data Processing Equipment $10,000 $10,000 $6,000 540503
Consultants $0 $0 $0 540904
Printing $0 $0 $0 541204
Travel & Transportation $26,900 $13,500 $38,920 541302
Other $26,800 $5,000 $94,000 541602
Annual Indirect Expenses $2,880,900 $2,632,024 $2,791,610 n/a
Indirect Timesheet Costs $1,545,400 $1,445,201 $1,588,700 n/a
Fringe Benefits $829,200 $761,873 $811,300 12702
Admin Salaries $716,200 $683,328 $777,400 12703
Employee Insurance $216,200 $200,800 $185,700 n/a
Medical $95,000 $96,000 $97,000 600301
Workman's Comp $1,000 $1,000 $1,000 600302
Unemployment $15,000 $11,000 $11,000 600303
Medicare / FICA $50,800 $51,300 $52,700 600304
Long-Term Disability $37,400 $26,500 $7,000 600305
Med. Sec. Trust $5,000 $5,000 $5,000 600307
Short-Term Disability $12,000 $10,000 $12,000 600315
Employee Benefits & Other $111,000 $79,500 $90,500 n/a
Tuition Assistance $3,000 $0 $3,000 600310
Recruitment $8,000 $3,000 $3,000 600311
Training $25,000 $7,500 $12,000 600312
Transit Subsidy $75,000 $69,000 $72,500 600313
Supplies $45,500 $40,500 $40,000 n/a
General Office $12,500 $12,500 $12,500 600402
Data Processing $30,000 $25,000 $25,000 600403
Design & Graphics $3,000 $3,000 $2,500 600404
Equip (Buy, Lease, Maint) $191,700 $163,200 $164,700 n/a
General Office $6,000 $3,500 $3,500 600502
Data Processing $25,000 $18,000 $13,500 600503
Graphics $300 $300 $300 600504
General Equip. Lease $1,100 $1,100 $1,100 600509
General Equip. Maint. $2,000 $500 $500 600512
Data Proc. HW & SW Contr. $156,000 $139,600 $144,500 600513
Graphics Equip. Maint. $300 $100 $300 600514
Data Proc. Equip. Repairs $1,000 $100 $1,000 600517
Premises $329,000 $325,000 $325,500 n/a
Office Maint. & Repair $5,000 $3,000 $3,000 600603
Office Rent $321,000 $321,000 $321,000 600604
Misc. Premises $3,000 $1,000 $1,500 600606
Communications $71,300 $65,600 $61,500 n/a
Telephone $14,000 $13,100 $13,500 600802
Postage $7,000 $5,000 $5,000 600804
Advertising $11,300 $8,500 $4,000 600805
Internet $39,000 $39,000 $39,000 600806
Professional Services $15,000 $3,200 $6,500 n/a
Professional Services $10,000 $2,000 $4,500 600903
Temporary Help $5,000 $1,200 $2,000 600912
Meetings & Conferences $3,000 $500 $1,500 n/a
In-State Meetings & Conferences $3,000 $500 $1,500 601004
Professional Fees $5,800 $4,600 $5,000 n/a
Memberships $1,000 $1,000 $1,000 601102
Subscriptions $3,800 $3,400 $3,500 601103
Publications $1,000 $200 $500 601104
Reproduction $41,200 $22,700 $27,000 n/a
Photocopy (lease, per copy cost, maint.) $16,200 $16,200 $19,000 601203
Printing (external vendor) $25,000 $6,500 $8,000 601204
Travel & Transportation $6,500 $3,500 $3,500 n/a
Travel $6,000 $3,200 $3,000 601302
Transportation (couriers, ship.) $500 $300 $500 601306
Other Costs $5,000 $1,900 $2,000 n/a
Misc. & Petty Cash $5,000 $1,900 $2,000 601602
Other Overhead $294,300 $275,823 $289,510 n/a
MAPC "Pass On" Cost $294,300 $275,823 $289,510 800000
Total Annual Costs $5,927,400 $5,458,754 $5,795,930 n/a
Overhead Rate 96.58% 94.06% 97.42% n/a